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The City of Pomona has a great job opportunity for a well qualified individual aspiring to become a valued team member in the Pomona Police Department. This recruitment creates a shortlist for current and future vacancies. Under direct supervision (Payroll Technician I) or general supervision (Payroll Technician II) to conduct and coordinate the payroll of the police department; to perform a variety of technical tasks related to the collection of payslips; to perform complex and technical accounting tasks; and to prepare financial reports, statements and specialized financial analysis.
The position of payroll clerk I/II is a flexible personnel allocation. Depending on the needs of the department, they can fill the one (1) vacancy at the I or II level. Please see the job flyers for both levels, paying particular attention to the requirements under Experience and Licenses. Apply for the position(s) you qualify for. This recruitment will also create a suitable list for future job offers.
MINIMUM QUALIFICATIONS FOR APPLICATION:
Any combination that matches experience and education and provides the required knowledge, skills and abilities may qualify. A typical route to gaining the knowledge, skills and abilities would be:
++education and experience++:
- High school diploma complemented by a college-level degree in bookkeeping, accounting, or a related field.
- Three years of increasingly responsible payroll, including payroll tracking, experience.
++Know about++: Basic principles and procedures of financial accounting, time recording and reporting. Principles and techniques in dealing with the public
++ability to++: Type at a speed necessary for successful work performance. Use the 10-key button at a speed needed to complete work tasks. Operate modern office equipment, including computer equipment and software.
++ability to++: Learn the procedures and functions of the assigned position. Review all additions, deletions, and changes to salary information for accuracy. Work independently and manage multiple priorities under tight time constraints. Understand and apply relevant federal, state and local laws, codes, regulations, including administrative and departmental policies and procedures and statements of intent. Coordinate record retention activities. Prepare adjustment entries to balance payroll accounts. Communicate clearly and concisely, both orally and in writing. Establishing, maintaining and promoting positive and harmonious working relationships with those contacted on the job.
++Payroll Clerk II++ – In addition to the qualifications for payroll clerk I:
++Know about++: Relevant federal, state and local laws, codes and regulations, including administrative and departmental policies and procedures and letters of intent. Principles, procedures and methods of payroll accounting and administration. Principles and procedures of bookkeeping and accounting. Policies and procedures for maintaining and reporting financial records.
++ability to++: Ability to work with minimal supervision. Ability to research guidelines and apply them to the work performed.
Coordinate the day-to-day operations of the Police Department’s payroll system; performs payroll tasks such as collecting, reviewing and coding timesheets for processing. Enter and monitor payroll data required to generate total payroll with the city’s payroll system.
prepare salary information for data processing; make necessary additions, deletions and changes to timesheets; Entering the timesheet totals into the city’s payroll system; run preliminary verification report; make corrections if necessary; lead final report.
Evidence and review payslips and timesheets to ensure accuracy and compliance with city policies, procedures and regulations, the provisions of the Letters of Intent (MOU), the FLSA, the FMLA, and employee compensation rules and policies; make corrections and adjustments as necessary; document and make available to the finance department all necessary completed forms for all such adjustments and corrections.
Serve as a resource to respond to requests from employees and managers for payroll information and letters of intent; Act as a liaison between the Police Department and the City Payroll Office to explain/resolve concerns related to payroll, compensation and related issues.
Processing of all requests for sick leave and holiday entitlement; Document and submit sick leave and vacation requests for use in employee appraisals; Maintaining automated software database systems for tracking and providing reports of sick leave usage.
Sort, check, reconcile and distribute invoices from suppliers and service providers; Consultation with suppliers regarding orders, invoices and payments; check statements for correctness and completeness; process invoices for payment release; Prepare payments for shipping.
Monitor and balance different accounts to check the availability of funds and the classification of expenses. Process purchase requisitions and enter them into the city’s financial system.
Maintain database records for employee hourly rates; track expenses and prepare statements for various departmental functions; Prepare payroll bills for all contract police services, including annual contract work for the Los Angeles County Fair.
Publish entries from supporting datasets and match them with other datasets.
Create accounting records and financial and statistical reports.
Research and analyze regulatory updates and other information affecting the payroll system; Implement the required changes to the system.
Perform associated duties and responsibilities as assigned.
++SPECIAL REQUIREMENTS: ++Essential duties require the following physical ability and work environment: Ability to work in a standard office environment.
++COVID-19 vaccine requirements for new hires++
To ensure a safe workplace for all, everyone hired by the City of Pomona must be fully immunized before starting work. City encourages applicants to get vaccinated for free at a location of their choice – ++Find a walk-in clinic++. Applicants who receive a conditional job offer will receive instructions on how to prove their vaccination status. Exceptions to mandatory vaccinations for new hires may be due to illness, disability, or genuine religious belief.
SELECTION PROCEDURE: Verification of qualifications and “best qualified” is based on the information provided on the city’s official application, including supplemental questions. A CV can be attached to your application, but does not replace filling out your application. Incomplete applications may be rejected.
To complete your application for this position, you will be asked to answer additional questions. These questions are important to the screening process and therefore incomplete answers, incorrect information, omissions or partial information may result in disqualification from the selection process. So please fill it out carefully. Your answers should match the information in your application.
Final candidates undergo a background interview with the police chief or his designee, a background investigation, a medical examination, and a drug screening. Failure to receive a recruitment recommendation at any stage will result in disqualification.