Tips for remote productivity with RPA

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from Analytics Insight


August 21, 2021

The concept of remote working was becoming an increasingly popular model in many industries even before the coronavirus hit the world stage. As the world has witnessed the spread and impact of the COVID-19 virus on the business and life of everyone in general; Organizations have switched to remote teams to cope with the effects of the global pandemic.

The proliferation of ever-evolving communication and collaboration technologies like Skype, Teams, Zoom, etc. has enabled companies to effectively work and collaborate remotely. As a result, people realized that automation is the next step in effective collaboration; regardless of whether you work remotely or in the office.

In the current pandemic situation, with no choice, don’t let the pandemic go to waste and make the most of this new normal. Future-oriented companies that have their finger on the pulse of the latest technological developments are turning to innovative technologies and facing digital transformation like never before.

Automation processes such as Robotic Process Automation (RPA) use bots to automate repetitive and time-consuming processes quickly and easily. It’s just the right technology that can help you effortlessly increase productivity from home without being overly dependent on IT support staff, saving you valuable time and money.

The idea behind writing this blog is to share Robotic Process Automation (RPA) applications to be more productive, especially when working remotely.

1. Seamless integration of different platforms

Robots are used to integrate diverse platforms and applications, either with no coding and no APIs required or with little coding, enabling the seamless transfer of business-critical data between companies so that the right information is always available to the right people when they need it require.

2. Extract and migrate data from various sources

If you want to update your legacy systems, such as cloud apps / services, merge separate databases by linking data providers, or simply want to consolidate your knowledge infrastructure, you need to perform a data extraction / migration.

RPA helps very efficiently with data extraction and migration from different sources. RPA solutions ensure that they are error-free, offer high precision and stability of the output in order to reduce the risk of contamination.

3. Set up home offices
Robots are used to automate processes to make it easier to work remotely. This enables new hardware to be registered quickly and easily, VPN access can be set up and a specific employee ID can be linked to the registration numbers of the new device.

4. Send automatic reminders and consolidate responses
Make your workload and to-do list easier by automating reminders (weekly / monthly / specific date and time). Use automation to get robots to aggregate everyone’s updates and send a summary report or email the next day.

5. Effective meeting notes

Since most teams have switched to working remotely; It’s more important than ever to make sure everyone involved in the meeting is on the same page. Hence, it is important that meeting notes are shared. Especially when people were unable to take part in the discussion due to time zone differences, personal reasons, or when someone has to get out in the middle of a call.

In such a scenario, the use of robots to take the notes automatically (mostly based on speech-to-text technology) and email them to everyone on the calendar invitation is very helpful to save the hassle and Cause inefficiency.

6. Resolve meeting conflicts

When working remotely, there is no causal watercooler chit-chat or informal discussion, so everyone schedules meeting times for discussions that otherwise could have been informal in an office setting. This creates a lot of overlap. Automation tools / robots use automation to detect conflicts in your Google Calendar and send a rescheduling request to the meeting owners that you cannot attend due to clashes.

7. Receive a list of upcoming tasks

You can use robots or automation to manage your to-do lists. Those using Jira or similar tools can use a robot to deal with a heavy task load / logged issues faster and easier. A robot searches in all Jira projects that you are aligned with. In addition, you can apply the filter to specific keywords or issues with the status “open” and then automate emails with the titles and links at the start of your day.

8. Copy and paste data and collect statistical data

RPA can provide significant support for copying and pasting data from one system to another, as well as transferring data between applications. It increases efficiency and reduces errors. It makes you more productive and gives you time to use your higher-level skills like data analysis.

Producing good and clearly structured / organized data is also something that RPA can help a lot with. Automated data collection removes many of the human complacency that contribute to “bad” data. RPA is controlled by a number of predefined rules, which is an advantage in this area.

Without automation technology such as RPA, many employees in large and small companies carry out such activities with a high expenditure of time and an additional risk of errors.

9. Higher data security

People can make mistakes in the manual processes and be distracted from their work. On the other hand, robots cannot be distracted and concentrate fully on the task at hand. It will not allow unauthorized access to the data. It will inherit the security and security infrastructure and follow the given guidelines.

10. Recording of employee attendance and employee hours

Robots help log each remote employee’s work schedule and send them automatic reminders to ensure compliance, as well as automatically log their attendance and working hours.

The robot-controlled process automation does repetitive tasks faster and more precisely than humans, there is no second thought. It gives you time to do higher-level data analysis so you can better serve your teams / clients. If you are not using an automation / RPA solution; It is time you found one that suits your needs.


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